Employers have been utilizing different methods to monitor their employees’ work attendance since the late 1800s. They have employed tools like time clocks that stamp date and time information on paper cards (time cards).
There have also been manual systems where workers were assigned to stamp cards or enter time and attendance data into spreadsheets. But the manual system is never that comfortable for employers and consumes a lot of time.
In the modern world, businesses often use automatic means such as software tools instead. The time & attendance systems track and gather specifics like wages paid, hours clocked, payroll processes, arrival times, departure times, late arrivals, break times, and absences.
What is the time and attendance system?
The time and attendance system is a cloud-based solution that gathers employees’ and employers’ information like work time, shift breaks, and meal time-off. This data is recorded automatically depending on the nature of the software you choose.
4 benefits of time and attendance system.
The implementation of monitoring programs comes with numerous benefits.
1. Prevents time theft.
One advantage is that these systems help keep employees from “stealing time” from their employers. Actions like having a friend punch in for you when you are late or taking an hour for lunch when you are only allowed thirty minutes are examples of “stealing time”. Their unethical nature aside, such activities waste company money and skew productivity reports.
2. Prevents bookkeeping error.
Many employees have no desire to take advantage of their bosses.
However, human error is not uncommon in bookkeeping. Exhaustion, lack of focus, bad memory, and other human foibles can lead to faulty records.
This can cause problems with people’s payrolls while time and attendance software are more accurate and reliable than human beings, reducing blunders that can cost a company time, money, and effort to correct.
3. Productivity rises due to monitoring.
Systems that follow employee attendance and time have been shown to make processes more efficient. Less time and effort are required to track employee hours, leaving room to reallocate them to other tasks. Scheduling is also simplified, freeing up managerial time. The automated timekeeping also encourages employees to be more prompt and utilize time more effectively.
The information is also often available to workers. It can be more easily displayed as charts, figures, and graphs where patterns are more identifiable.
This allows them to see how they can improve at work and predict how long future projects will take to complete so they can budget out their time accordingly.
Managers will also be able to adjust teams and assignments based on these numbers to improve workflow. This all combines to create a rise in productivity.
4. Boost in employee satisfaction.
People want to feel as if they are being treated fairly at work. Software used to monitor people’s time and attendance makes workplaces seem fairer by helping eliminate time fraud and giving the workplace an overall sense of transparent accountability. Its lowering effect on chronic absenteeism also prevents other workers from being demoralized by their peers constantly not showing up.
The decrease in payroll errors also removed anxiety about not receiving the other due to them. Optimized performance and better results also grant them greater satisfaction in their work. All of this raises employee morale.
The software has been of great benefit to society in many sectors, and time and attendance tracking is no exception. It has made keeping an eye on employee times easier, leading to better work productivity and atmosphere overall.