Proper employee onboarding is not only important for the success of your teams and your company as a whole, but it’s also crucial for ensuring compliance across the board.
While many talk about how you can effectively onboard newcomers by training them to do their jobs or settle into their team, you should also focus on the onboarding strategies that will help them stay compliant with company policies, government regulations, and help minimize time and financial waste in HR.
All of this helps to ensure your workplace is flowing as it should, and it helps create a more efficient and productive workplace for all with minimal legal and corporate liabilities. When you’re looking to onboard new employees with maximum efficiency and while covering all your bases, there are some key strategies you need to implement.
Let’s take a look at what these strategies entail and how you can ensure success through proper onboarding.
Provide diversity and inclusion education.
In the modern business world, companies are hiring from a diverse pool of candidates from all over the world. Whether you’re employing a local or an international team, and whether or not the people in your company are working in-house or remotely, chances are that you’re building a truly diversified workforce. This is not only important for the success of your company, but also for legal compliance which demands companies become more diverse and inclusive across the board.
When new employees are entering your company, you have to make sure that they understand the cultural diversity within and how to properly conduct themselves at all times. It’s important to create a safe and welcoming environment for employees of all races, cultures, and genders, and to eliminate any unconscious biases that may hinder communication, company culture, and interpersonal relationships.
Diversity and inclusion training is, therefore, crucial for creating a culture of respect and equality that will eliminate cultural boundaries and biases. This will ensure legal compliance for you, make the lives of your employees much easier, and elevate productivity and success.
Ensure proper privacy and data security.
Your company needs to prioritize the safety and security of all new and veteran employees, in order to eliminate legal liabilities and ensure that sensitive business information is kept safe at all times. This is especially important for new employees who might not know how to properly store and keep sensitive data secure, which can lead to data leaks that may put your entire brand in danger. For this and many other reasons, privacy and data security onboarding should be one of your top priorities.
One of the expenses you need to make first should be to implement a robust security system and applications that your employees can use for safe communication and data storage. Once you have these systems in place, you can then start educating and training your new employees on how to handle personal and sensitive data, where to store it and how to safely transmit it to other people in your company.
Implement paperless onboarding into the process.
To onboard your new employees as efficiently as possible, you need to empower your HR department with the right solutions and tools. To do this, you should prioritize paperless employee onboarding that will minimize HR expenses and labor costs while expediting the entire onboarding process. You can onboard new employees in a matter of minutes, but you need to move the whole process into the digital era.
To do this, you can automate many parts of onboarding, and ensure that every new employee automatically gets all the right forms, guides, and other crucial documents at the right time. You can also use mobile apps to integrate new employees into your payroll system, and you can use employee feedback to gather valuable information and keep improving the whole process digitally.
Invest in supervisors to help newcomers settle in.
Supervisors are crucial for the success of newcomers. Your new employees are just settling in, and now’s the time to provide the right kind of guidance and support that will create a positive experience, help them get settled in, and facilitate productivity from day one.
To do this efficiently and effectively, you should assign supervisors to ensure that all newcomers are being properly onboarded, however long this process may last in your organization. Needless to say, this will help them de-stress, improve their mental health, and allow them to become productive quickly.
Conduct workplace health and safety training.
Lastly, make sure to provide comprehensive workplace health and safety training, in order to protect your company from legal liability but also to protect your new employees. This is a crucial step in the onboarding process, and it will dictate how your new employees behave in the workplace and whether or not they take safety and health seriously enough.
It should go without saying that this is even more important now during the COVID-19 pandemic, where you stand to lose business if anyone starts exhibiting any symptoms. Don’t risk it, make sure to provide the right training and education so that your employees learn to keep each other safe.
Over to you.
Onboarding is not just about teaching the new employee to use your in-house tools, and it’s not just about them signing on the dotted line. As you can see, there’s much more to it, so be sure to use this guide to ensure complete compliance and help your new employees become productive members of your team quickly.