80% of event planners now resort to the services of an event management platform in some capacity to better facilitate the management of events.
Event management is a critical part of any business’ operations. And event management software aims to ease the hustle and bustle that comes with planning and managing an event.
They are fast becoming a staple in a company’s day-to-day operations and you stand to gain a lot more than just good planning of an event from them.
Let’s take a look at the importance of implementing an event management platform in your firm.
Top reasons to implement an event management platform.
The event management software industry is currently sitting at $28 billion, owing to the multitude of benefits it provides companies over and above managing events.
Event management platforms don’t just simplify event function, but also ensure smooth operations based on solid planning and preparation, paving the way for future events as well, making them a must in any company’s arsenal.
Here are the top reasons you should implement an event management platform in your firm:
1. Manage the event venue.
The venue of the event is the most important element of it. Your event management system helps you manage the venue to provide a valuable experience to the attendees. It charts out the details of the venue and how you can optimize functions to make the most out of it.
In the case of online events, your event management system will ensure that all the princesses are in place, such as attendees logging in, getting the correct information, and having an optimal experience with their virtual feed.
2. Manage and communicate with the attendees.
An event management platform such as Сvent or a Сvent alternative helps you communicate with and manage all the attendees in one place. You can send them invites, request RSVPs, remind them about the event and answer queries all in one place.
You also get a comprehensive idea about the number of people attending and segregate them into groups to cater to them better. For example, younger people can communicate in informal tones while older people can communicate in formal tones.
3. Enable multiple participants to attend an event.
With many events, you’ll have to register multiple participants as well as take care of different kinds of attendees. An event management system takes care of these complex transactions by enabling simultaneous registrations.
Enroll multiple participants without hassle or delay. Send an email confirming their participation right after the process is done. The participants will also appreciate a quick enrolment process, helping your form a good impression on them.
4. Generate reports.
The platform automatically collects data about the sale of tickets, the RSVPs you get, and attendance among other things. This data is further used to generate reports that shed light on the event’s performance.
You can use the reports generated to track logistics and other complex transactions. You can also generate reports about a specific topic, for example, the sale of tickets via online mode vs offline mode.
Such statistics help you plan better for future events and guide you on where to allocate your resources better. It also uncovers hidden areas that may require work or need to be exploited better for sounder results.
5. Improve productivity through the event planning process.
The right tech plays a pivotal role in increasing productivity. Event planning can be extremely tedious and even intimidating when done manually. Using a platform dedicated to managing events will help reduce your workload drastically.
It helps you perform your role better through sound planning. You can research the various elements in advance to apply them with better knowledge, such as modes of promoting the event and managing attendees at the end.
With sound research and planning under your belt, it becomes far easier to execute your plans, increasing your productivity along the way. You are also better prepared for contingencies and unexpected issues that may hinder the event in any way.
6. Create a consistent experience for all.
Many companies are often running multiple events at the same time, and managing them together can become a hassle. With an event management system, you can create a fluid and consistent experience across all your events.
In fact, you can include elements that trademark the unique experience you provide at your events. For example, providing a unique combination of refreshments at the end of the day in all your events. It helps the attendees recognize and link the events with your brand.
7. Analyze and improve your future events.
The platform provides real-time data about audience behavior and engagement during events. Use the analytics to scale your operations then and there to improve performance. Moreover, the platform also records the data for future use.
Use data analysis to make needed changes in future events, such as adding new and better features and doing away with unnecessary ones. These changes being backed by data helps you track the improvements better as well.
You can easily compare analytics to determine what change improved the event performance by how much, helping you increase your overall efficiency.
8. Save time and costs.
Using the right technology has been shown to reduce costs by up to 30%. An event manager software streamlines your operations and helps you conduct pre-event research and planning with ease.
Such preparations eliminate redundant tasks and reduce the time, effort, and resources you spend on each task. This tremendously reduces costs while delivering superior results.
You may even set an event budget and track expenses to make sure you stay on track. Getting a real-time view of your expenses helps you cut back in the right places while maintaining the overall quality of the event.
An event management system is the need of the hour for businesses today.
They not only help reduce your workload but also help with future planning while providing consistency across all the events you host.
Whether you are manually managing your events or using different types of services for help with aspects of event management, implement an event management system today and streamline your workflow.